Hotels & Ballrooms

AV rental & production atHyatt Regency New Orleans

The Hyatt Regency's Empire and Celestin ballrooms host some of the largest hotel-based conferences in the city. We build general sessions, matching breakout blocks and evening galas, working around the property's schedule from overnight load-in to same-night strike.

New Orleans, LA
Programs up to 5,000 guests

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Prefer to talk it through? Call 504-837-1527.

What we know about this room

Production planning built around Hyatt Regency New Orleans

Empire and Celestin ballroom general sessions
Matching breakout kits across the meeting level
Overnight resets between program days

Services we bring here

audio lighting video staging drapery scenic

One production manager, one crew and one invoice — from the site walk through strike.

Start a Quote for This Venue

Planning an event at Hyatt Regency New Orleans

Abstract Productions supplies audio visual equipment rental and full event production for board meetings, awards dinners, fundraising galas, weddings, receptions and multi-day conferences at Hyatt Regency New Orleans in New Orleans, LA. Every quote starts the same way: what the room has to do, how many people are in it, and what the run of show asks of the stage. From there we spec sound, lighting, video, staging and drape as one package instead of six separate rentals that have to be reconciled on site.

Rooms at this scale are won or lost on coverage. For programs approaching 5,000 guests we plan audio as a system rather than a pair of speakers — mains plus delays or fills so the back of the room hears the same mix as the front — and we size video for the furthest seat instead of the nearest one. Lighting is specified for camera first, because at arena and hall scale almost everything ends up on a screen or in a recording.

Load-in, power and access in New Orleans

Hotel work has to fit around the property. At Hyatt Regency New Orleans that means agreeing the load-in path and elevator or dock access in advance, working around banquet sets and room turns, and keeping carts, cases and cable runs out of guest sightlines. We tape and mat every run that crosses a walkway, and where a set has to change between a daytime meeting and an evening reception, we plan the flip as part of the labor rather than as an afterthought.

Gear ships from our warehouse at 16101 Lamonte Drive, Hammond, LA 70403, so a truck reaches most New Orleans venues in well under a couple of hours, and a second run for a forgotten cable or a late addition is a phone call rather than a crisis.

What a package for Hyatt Regency New Orleans usually includes

A typical build here covers a sound system sized to the room with wireless microphones for the podium and any panel, stage wash and podium key lighting plus uplighting in your colors, projection or an LED wall for content, a stage or riser with skirting and safe access, and pipe and drape to mask whatever the room should not show. You can also rent individual pieces — a PA system, a projector and screen, a set of uplights, a run of drape — if you only need to fill a gap.

Delivery, setup, line check and strike are part of every rental, and technicians are quoted as their own line so you can see exactly what labor costs. The tech who preps the rack in the shop is the one who runs your show, which is the main reason problems get caught in rehearsal instead of during the program.

Booking, lead times and quotes

Two to three weeks is a comfortable lead time for a standard package at Hyatt Regency New Orleans; conference weeks, festival season, Mardi Gras and graduation weekends move faster, and larger builds with rigging or custom scenic want longer. We can usually turn around a written, itemized quote the same day once we have your date, headcount and run of show.

Call 504-837-1527 or 877-597-2595, or email sales@abstractproductions.net, and tell us the room and the date. If it helps, download the one-pager above and pass it to your venue contact or planning committee.

Typical production packages